To view the meeting agenda, packet or attend the meeting please click here
This week is Work Zone Awareness week. On average, a #workzone crash occurs once every 5.4 minutes in the United States. In Ferndale, our crew and contractors are hard at work in road construction sites and need your eyes on the road.
Please, as you approach a work zone, slow down, be prepared to stop and be careful around large vehicles. Thank you!
To view the staff report, exhibits and to attend the meeting, click here
REQUEST FOR QUALIFICATIONS, SEWER PUMP STATION #16, CITY OF FERNDALE
The City of Ferndale is seeking qualification statements from Professional Design Engineering firms for upgrading Sewer Pump Station #16.
The City is seeking an Engineering firm to provide design-engineering and construction-engineering services for upgrading Sewer Pump Station #16, including the creation of plans, specifications, estimates and ancillary services.
Interested parties are responsible for monitoring the City’s website for information concerning the RFQ and any addenda issued.
Interested firms shall submit a Statement of Qualifications that contains the following:
The Statement of Qualifications submittal shall be a maximum of 10 double-sided pages. One original, four copies, and one USB thumb drive with a PDF copy shall be submitted.
This Request for Qualifications (RFQ) consists of the following parts:
RFQ SUBMITTAL DEADLINE AND DELIVERY LOCATION
All responses shall be made in writing. Responses by FAX will not be accepted. Sealed responses will be received by the Public Works Department of the City of Ferndale, Washington up to the hour of 4:00 p.m., March 22, 2023. The Statement of Qualification submittal shall be a maximum of 15 double-sided pages (i.e., 30 pages). One original, four copies, and one USB thumb drive with a PDF copy shall be submitted. Responses delivered later will not be accepted. The City of Ferndale is not responsible for delays in delivery.
All responses to this request shall be mailed through the United States Postal Service and shall be addressed to the Public Works Department, City of Ferndale, P.O. Box 936, Ferndale, WA 98248. Hand-delivered responses will not be accepted. The United States Postal Service will NOT deliver to the street address. All responses shall be placed in a sealed envelope, which is clearly marked “SEWER PUMP STATION #16 RFQ, CITY OF FERNDALE.”
The City of Ferndale reserves the sole right to terminate this process, to not award a contract, and to cancel or modify this solicitation process at any time. In no event will the City or any of their respective agents, representatives, consultants, directors, officers, or employees be liable for, or otherwise obligated to reimburse, the costs incurred in preparation of this RFQ, or any related costs. The prospective consultant teams shall wholly absorb all costs incurred in the preparation and presentation of the submittals. The RFQ Submittals will become the property of the City of Ferndale.
The City of Ferndale is committed to providing equal opportunities to State of Washington certified Minority, Disadvantaged and Women’s Business Enterprises in contracting activities. (Section 4 of Chapter 56, Laws of 1975, 1st Ex. Sess. State of Washington.).
All questions regarding the Request for Qualifications (RFQ) shall be directed to Mike Olinger via email at email@example.com. The City will not accept any other inquiries.
This project is listed in the City of Ferndale Sewer Comprehensive Plan. The project includes increasing the duplex submersible pump station flow capacity from about 400 GPM to about 1300 GPM, adding a generator, and upgrading electrical/controls. The pump station is located on Portal Way 0.2 miles north of the I-5 underpass. Installation will be in City of Ferndale public right-of-way. The existing 10-inch force main will not be upgraded.
This part of the RFQ describes the format and content of each section of the submittal.
Introductory Letter – The proposer may use this section to introduce the RFQ submittal and/or to summarize the key provisions of the submittal. The introductory letter shall include, but need not be limited to, the following information: The name of the firm, as well as, the signature, printed name and title, telephone, and email of the officer authorized to represent the firm in any correspondence, negotiations and sign any contract that may result. The address and office that will be providing the service, a project manager’s name, telephone, and email address. The federal tax ID numbers, and state of incorporation, if applicable, must also be included.
Approach and Understanding – Provide a detailed description of the project understanding and technical approach for completing the project and any suggested revisions. Include any issues that your firm believes will require special consideration.
Project Organization – List contact information for the lead firm and all sub-consultants to be engaged for the project; organization chart; brief description of responsibilities and qualifications for key personnel that emphasize experience directly relevant to the project. Key personnel include the project manager, project engineer, geotechnical engineer, construction manager, and QA/QC team. List hours per average week each key personnel will work on the project.
Schedule – Provide a work schedule for the design phase. Consultant shall assume a minimum of two (2) weeks for all City of Ferndale review periods.
Management Control Program – Describe the project management approach; cost control system used to track expenses and labor; method for project status reporting; and schedule control system. Describe the project review and QA/QC program.
Experience and References – Provide descriptions of projects performed by the individuals listed under Project Organization. Projects must be similar in scope to the City’s project. Consultant experience that does not include the individuals listed under Project Organization will not be considered. Provide references for each of the listed projects.
Familiarity with City Infrastructure and Operations – Describe key personnel’s familiarity with City of Ferndale sewer infrastructure and operations.
Proximity of Project Office and Project Manager – Describe proximity of Consultant’s Project Office and Project Manager to Ferndale
Resumes – Provide a resume for all key personnel listed under Project Organization.
A technical review panel composed of City staff and/or others will evaluate and rate each proposal based on the following items:
The City of Ferndale may hold interviews with a short list of Consultants prior to final selection. The highest rated consultant will be invited to submit a scope of services and cost proposal. The Public Works Director will negotiate the final scope and cost of services with the selected Consultant. If the City and selected Consultant are unable to agree promptly on final terms and conditions, the City reserves the right to select the next highest rated Consultant.
CALL FOR BIDS
Project Name: FERNDALE STORMWATER DECANT FACILITY
City Project: SW2018-01
Bid Date: March 3, 2023 – 1:30 PM
Pre-Bid Meeting: February 15, 2023 – 1:00 PM
Engineer: Gray and Osborne, Inc., Seattle, WA
Engineer’s Estimate: $2,850,000
Sealed Proposals will be received by the undersigned at the City of Ferndale, 2095 Main Street, Ferndale, Washington 98248, up to 1:30 p.m.; local time on Friday, March 3, 2023, for furnishing the necessary labor, materials, equipment, tools, and guarantees thereof to construct the Decant Facility. All bid envelopes must be plainly marked on the outside, “Sealed Bid, Decant Facility Project.” Sealed bids shall be received by one of the following delivery methods up to March 3, 2023, at 1:30 p.m. Any bids received after the due date and time will not be considered.
Hand Delivered: Bids delivered in person shall be received only at the office of Public Works, 2nd floor, City Hall, City of Ferndale, Reception Desk, 2095 Main Street, Ferndale, Washington 98248.
Via Mail: Bids shall be mailed to the City of Ferndale, Attn: SEALED BID – Decant Facility, Public Works, City of Ferndale, P.O. Box 936, Ferndale, Washington 98248.
The work involves the installation of a covered stormwater decant facility approximately 6,100 square feet in size. In addition, the work includes installation of approximately 45 linear feet of 6-inch PVC sewer pipe, an oil/water separator, connection to the existing sanitary sewer system, a settling vault, roof infiltration trenches, surface restoration, and electrical.
The Work shall be physically complete within 120 working days after the commencement date stated in the Notice to Proceed. All bidding and construction is to be performed in compliance with the Contract Provisions and Contract Plans for this project and any addenda issued thereto that are on file at the office of the City Clerk, City Hall, Ferndale, Washington.
The Proposals will be publicly opened and read aloud shortly after the time and date stated above. Proposals are to be submitted only on the form provided with the Bid Documents. All Proposals must be accompanied by a certified check, postal money order, cashiers check, or Proposal bond payable to the “City of Ferndale” and in an amount of not less than five percent (5%) of the total Proposal amount.
Bid Documents for this project are available free-of-charge at the following website: “http://gobids.grayandosborne.com”. Bidders are encouraged to “Register” in order to receive automatic email notification of future addenda and to be placed on the “Bidders List”. For assistance, please call (206) 284-0860. Contract questions shall be directed only to the office of the Project Engineer.
It is anticipated that this project will be funded in part by the Washington State Department of Ecology. Neither the State of Washington nor any of its departments or employees are, or shall be, a party to this contract or any subcontract resulting from this solicitation for bids.
A Prebid Conference is scheduled for Wednesday, February 15, 2023. The conference will begin at the City of Ferndale City Hall, 2095 Main Street, Ferndale, Washington at 1:00 p.m. (local time) and then will relocate to the project site. Prospective bidders are encouraged to participate. Any other site visits shall be limited to 9:00 a.m. to 3:00 p.m., Monday through Friday, and shall be coordinated through Mr. Paul Knippel, of the City of Ferndale, by calling (360) 685-2357, at least 24 hours in advance of the visit. No unauthorized visits or unscheduled visits will be allowed.
Financing of the Project has been provided by City of Ferndale, Washington and Washington State Department of Ecology. The City of Ferndale expressly reserves the right to reject any or all Proposals and to waive minor irregularities or informalities and to Award the Project to the lowest responsive, responsible bidder as it best serves the interests of the City.
All bidders must be licensed contractors registered in the State of Washington. In addition, the Contractor will need a City of Ferndale business license before starting work. All work performed on this project will be subject to prevailing state wage rates. The City of Ferndale is an equal opportunity and affirmative action employer.