Invitation to Bid – Complete Streets Project

INVITATION TO BID

COMPLETE STREETS PROJECT

City of Ferndale Project No. ST2019-02

TIB Project No. C-W-985(001)-1

NOTICE IS HEREBY GIVEN by CITY OF FERNDALE that electronic .pdf copies of bid proposals will be received by the City of Ferndale via email to Public-Works@cityofferndale.org until October 8, 2020 at 1:00 pm. The opening and reading of the bids will then be live-streamed via Microsoft Teams for the Complete Streets Project. Live stream information can be found on the City of Ferndale’s project website at https://www.cityofferndale.org/completestreets.  Hard copies matching the electronically delivered bid proposals must be received at Ferndale City Hall by arranging to drop off via email at Public-Works@cityofferndale.org or via US mail attn: Ferndale Public Works Department, Complete Streets Project Bid, PO Box 936, Ferndale, Washington, 98248, (360) 384-4006, no later than October 14, 2020 at 5 pm.

PROJECT DESCRIPTION: This Contact provides for ADA improvements at the intersections of 1st Ave./Alder St.; 2nd Ave./Alder St.; 3rd Ave./Alder St.; ADA improvements and the installation of rectangular rapid flash beacons (RRFB) at the intersections of Thornton St./Maureen Dr.; and Vista Dr./Seamount Dr.  Work will include removal of existing ramps, storm drain modifications, installation of ADA ramps, installation of RRFB, and other work in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications.

Bid Guaranty

All bid proposals shall be accompanied by a bid proposal deposit in cash, certified check, cashier’s check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond and payment bond both in an amount of 100 percent (100%) of the contract price within the time stated in the specifications, the bid proposal deposit shall be forfeited to the City of Ferndale.  All bidders and subcontractors shall have a contractor’s license to work in the State of Washington and a City of Ferndale Business License before starting work. All work performed on this project will be subject to prevailing state wage rates.

Project Documents 

Maps, plans, and specifications may be obtained electronically from the Ferndale Public Works Department, via download on the City of Ferndale website at https://www.cityofferndale.org/completestreets.  If you download the bid documents, you are required to contact the City via email at Public-Works@cityofferndale.org to be added to the plan holders’ list.

Pre-Bid Conference

Due to the nature of the project, the Contracting Agency will hold one pre-bid conference for all proposal holders for this project.  Subcontractors or other plan holders are encouraged to attend.

Those prospective bidders may attend a pre-bid conference with the Project Engineer.  The meeting will start on October 1, 2020, at 10:00 am.  The meeting will be held via Microsoft Teams.  Live stream information can be found on the City of Ferndale’s project website at https://www.cityofferndale.org/completestreets.  Bidders wishing to attend shall request a meeting invite.  See City webpage for additional information.  Attendance at this Pre-Bid Conference is not mandatory

The City of Ferndale in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

The City of Ferndale is an Equal Opportunity and Affirmative Action Employer.  Minority and Women-Owned firms are encouraged to submit bids.

Susan Duncan

City Clerk – City of Ferndale

Potential Quorum Notice – State Auditor Entrance Conference

In accordance with the Open Public Meetings Act (RCW 42.30), notice is hereby given that a quorum of Ferndale City Councilmembers may be in attendance at the following event:

State Auditor’s Entrance Conference

Friday, September 25 at 2:00 p.m.

Virtual meeting via Skype

The purpose of this meeting is to allow state auditors to share their plan for their audit of the City of Ferndale for accountability fiscal years 2018 and 2019; and financial fiscal year 2019. Councilmembers will not be conducting City of Ferndale business nor taking any official vote or other action at this event. This is an open public meeting as outlined by the Open Public Meetings Act, and members of the public are invited to attend and observe. To attend this virtual meeting, click here.

     

4 Ways to Submit Public Comments at Council Meetings During COVID-19

During this pandemic, it is more important than ever for the public to be able to share their thoughts and perspective with their elected officials. This input in an essential component of public decision-making and the City has provided several opportunities for public comment.

Tips for an Effective Public Comment:

Please include your Name and Address. This makes it easier to put your comment in the public record.
Be Brief and Specific. Share exactly what you are speaking in favor or against and why. It is better to offer 2-3 compelling points than 6-7 rambling items.
Avoid Speculation, Profanity, Slander and Accusations. This is a public proceeding and we ask all participants to be professional in their participation.

Below are the four ways in which the public can submit comments to their elected officials. The City encourage all who reside in the City of Ferndale to participate in the City’s decision-making process.

  1. Email Your Elected Officials. By far, the quickest and most direct way to provide input is to email the City Council and Mayor. Send an email to council@cityofferndale.org for the City Council or GregHansen@cityofferndale.org for the Mayor.
  2. Submit a Written Comment to be included in the Council Record. Email City Clerk Susan Duncan (susanduncan@cityofferndale.org) a statement to be included in the council minutes as public comment. Please state in your email to the City Clerk that it should be included in the written record. It must be received by 4pm on the Monday of a Council meeting at the latest to be included in that meeting’s minutes.
  3. Submit a Comment to be read aloud at a City Council Meeting. Email City Clerk Susan Duncan (susanduncan@cityofferndale.org) a statement to be read aloud as public comment. The statement must be shorter than 3 minutes when read aloud at a normal pace, this usually means a statement of 400 words or less. Please state in your email to the City Clerk that you would like the comment read aloud. It must be received by 4pm on the Monday of a Council meeting at the latest to be included in that meeting’s minutes. Public Comments submitted without a preference for inclusion in the written record or being read aloud will be included in the written record.
  4. Provide a Comment In Person During a Council Meeting with a Public Hearing. When City Council has a public hearing on the agenda (see agendas here), the City Annex will be open to visitors to provide an in-person public comment. Those who wish to offer the comment in person will be required to wear a mask and observe social distancing requirements while in the City Annex. The public comment must be shorter than 3 minutes.

For more information or questions on how to best participate in the City Council decision-making process, please contact City Clerk Susan Duncan at susanduncan@cityofferndale.org or 360-685-2354.

Request for Qualifications for Malloy Avenue/Whiskey Creek Culvert Replacement Project

CITY OF FERNDALE

REQUEST FOR QUALIFICATIONS FOR

Civil and Structural Engineering Services

The City of Ferndale, Washington solicits interest from consulting firms with expertise in Civil and Structural design for the Malloy Avenue/Whiskey Creek Culvert Replacement Project. Other phases of work may be added to the contract as funding becomes available.

The project will replace a failing culvert located within the 6300 block of Malloy Avenue with a fish passage structure and upgrade the existing roadway to full City roadway standards, including curb, gutter, sidewalk, lighting and accommodation for bicycle facilities within the project limits. Other improvements include extending the City’s existing 12” water main to the northern most project limits, as well as the incorporation of a PSE provided street light system. The City of Ferndale is seeking qualification statements from Professional Engineering firms with experience providing design services, up to and possibly including: pre-design alternatives analysis; roadway, box culvert and/or bridge and structure design; surveying; geotechnical investigation, studies and services; permitting; right of way needs analysis and acquisition services; as well as the creation of plans, specifications and estimates; and construction management, construction engineering and inspection services for the Malloy Avenue/Whiskey Creek Culvert Replacement Project. Design and permitting is expected to be completed in 2021, with construction tentatively planned for summer 2022.

Interested parties are responsible for monitoring the website for information concerning the RFQ and any addenda issued on the project page here.

Questions regarding this Request for Qualifications should be directed to Katy Radder, Public Works Project Manager, (360) 685-2377 or via email at KatyRadder@cityofferndale.org.

The City of Ferndale reserves the sole right to terminate this process, to not award a contract, and to cancel or modify this solicitation process at any time. In no event will the City or any of their respective agents, representatives, consultants, directors, officers, or employees be liable for, or otherwise obligated to reimburse, the costs incurred in preparation of this RFQ, or any related costs. The prospective consultant teams shall wholly absorb all costs incurred in the preparation and presentation of the submittals. The RFQ Submittals will become the property of the City of Ferndale.

Interested firms shall submit a Statement of Qualification that contains the following:

1. Cover Letter.

2. Qualifications:

Outline the qualifications of the firm to perform this work.

Project management, provide an organizational chart of the proposed consulting team and a short resume of all key people listed on the chart.

3. References:

Provide a list of projects that were similar in scope. Project list should include year completed, budget, scope and reference contact.

The Statement of Qualification submittal shall be a maximum of 10 single-sided pages (not including the cover page) and one original and four copies shall be submitted.

RFQ SUBMITTAL DEADLINE AND DELIVERY LOCATION

All responses shall be made in writing. Responses by FAX will not be accepted. Sealed responses will be received by the Project Manager of the City of Ferndale, Washington up to the hour of 5:00 p.m., Friday, August 21, 2020. Responses delivered later will not be accepted. The City of Ferndale is not responsible for delays in delivery.

All responses to this request that are mailed through the United States Postal Service shall be addressed to the Public Works Project Manager, City of Ferndale, P.O. Box 936, Ferndale, WA 98248. Hand-delivered responses will not be accepted due to ongoing restrictions due to COVID-19. All responses shall be placed in a sealed envelope clearly marked “MALLOY AVENUE/WHISKEY CREEK CULVERT REPLACEMENT PROJECT RFQ”.

The selection process for this project will involve the following three steps:

1. Request for Qualifications.

2. After the City reviews the Statement of Qualifications received, up to three firms will be invited to interview.

3. After the City considers content and material provided as part of the interview process, the City will solicit a request for proposal from the most qualified firm.

This portion of the project does not contain federal funding however future portions of the project may be funded utilizing federal funds. Therefore the project in its entirety will be held to Federal EEO requirements.

The City of Ferndale in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.

The City of Ferndale reserves the right to cancel this request or reject any and all responses submitted or to waive any minor formalities of this call if the best interest of the City would be served.

Published

July 29 and August 5, 2020

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