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Request for Qualifications for Design Engineering Services for Metalworks Skate Park

CITY OF FERNDALE

REQUEST FOR QUALIFICATIONS

 FOR

Design Engineering Services

The City of Ferndale is seeking qualification statements from professional engineering firms with experience providing design services for the Metalworks Skate Park Project.

This Project will construct a new 10,000 square foot skate park off Second Avenue and adjacent to Phillips 66 Sports Complex, Pioneer Park, and Star Park.  Improvements will include a lighted skate park that also contains some bike park elements.  The intent is to incorporate design and artistic features to emphasize Ferndale’s industrial heritage.  The Project shall meet current ADA accessibility requirements, plus safety and standards for skatepark design principles so that skateboarders, BMX, and scooter riders can develop their skills.  The Project shall be naturally integrated with the surrounding environment and feature a mix of street and transitional-style terrain with elements designed for all age groups and ability levels, beginner to advanced.  Project elements shall include an 800 square foot shade structure, a minimum of 40 linear feet of retaining wall/wall seating, irrigation, benches, recycling and trash receptacles, site preparation for a precast bathroom structure, landscaping, and associated utility improvements. 

The City is seeking an Engineering firm to head a team skilled in providing design and engineering services which may include, but is not limited to, community outreach, surveying, utility and skate park design, landscape architecture, cultural resource analysis, and permitting, as well as the creation of plans, specifications and estimates for the eventual public bid for construction of the project.

Scope of Work

The general scope of work includes tasks required to complete the Project in its entirety to meet the goals of:

  • Participating in a community outreach and design input process.
  • Identifying features to mimic natural street-skating and skatepark environments (including ledges, pads, banks, rails, stair-sets, and other natural transitions) as guided by the City and the community.
  • Completing a design focused upon skateboarding while also allowing for elements of a mixed-use public bike park with a sense of community and quality street-skating environment in an engaging and aesthetically pleasing design.
  • Addressing cultural resources, preparing appropriate environmental documentation, and providing permitting assistance.
  • Providing a complete set of plans, specifications and engineering, engineering surveying and design services needed for construction of the Project, including preliminary design, engineering cost estimates, final design, plans and specifications, complete contract documents, construction cost estimate for bidding, and other work as necessary to provide a complete Project.
  • Providing bid assistance as needed.
  • Providing construction engineering and inspection services if requested.

Schedule

  • Design, including community outreach and permitting activities, shall get underway summer/fall 2021.
  • A complete set of construction plans, specifications and estimate to be provided in early 2022.
  • Bidding and construction to occur spring of 2022, with project completion in fall 2022.

All design work and documents shall meet/follow applicable City of Ferndale Standards, WSDOT Design Manuals, WSDOT/APWA Standard Specifications for Road Bridge and Municipal Construction, Washington State Department of Ecology Stormwater Management Manual for Western Washington or equivalent, and all other applicable local, state, and federal regulations.

Interested parties are responsible for monitoring this website for information concerning the RFQ and any addenda issued. 

Interested firms shall submit a Statement of Qualification that contains the following:

  1. Cover Letter. 
  2. Qualifications:  Outline the qualifications of the firm to perform this work. 
  3. Project support:  Provide an organizational chart of the proposed design team and a short resume of all key people listed on the chart. 
  4. Describe the firm’s knowledge and experience in the permitting, design, and construction management of similar projects. 
  5. References:  Provide a list of projects that were similar in scope.  Project list should include year completed, budget, scope, and reference contact. 

The Statement of Qualification submittal shall be a maximum of ten (10) single-sided pages.  One original and four copies shall be submitted, as well as an electronic copy (in pdf format) shall be uploaded to the City’s online upload folder located at: https://cityofferndalewa.sharefile.com/i/i8a659dea8b343308

RFQ SUBMITTAL DEADLINE AND DELIVERY LOCATION

Responses will be received by the Public Works Department of the City of Ferndale, Washington up to the hour of 4:30 PM on Friday, August 13, 2021.  Responses delivered after this date and time will not be accepted. The City of Ferndale is not responsible for delays in delivery. 

All responses to this request that are mailed through the United States Postal Service shall be addressed to Katy Radder, Public Works Project Manager, City of Ferndale, P.O. Box 936, Ferndale, WA 98248.  Hand-delivered responses, or responses not set through the USPS, shall be delivered to the Public Works Department, second floor front counter, City of Ferndale, 2095 Main Street, Ferndale, Washington.  The United States Postal Service will NOTdeliver to the street address.  All responses shall be placed in a sealed envelope, which is clearly marked “METALWORKS SKATE PARK SOQ.”  Responses by FAX will not be accepted. 

The selection process for this project will involve the following steps:

  1. Request for Qualifications.
  2. After the City reviews the Statement of Qualifications received, qualified firms may be invited to present a Request for Proposal (RFP) through an interview process. 

The City of Ferndale reserves the sole right to terminate this process, to not award a contract, and to cancel or modify this solicitation process at any time.  In no event will the City or any of their respective agents, representatives, consultants, directors, officers, or employees be liable for, or otherwise obligated to reimburse, the costs incurred in preparation of this RFQ, or any related costs.  The prospective consultant teams shall absorb all costs incurred in the preparation and presentation of the submittals. The RFQ Submittals will become the property of the City of Ferndale. 

Questions regarding this Request for Qualifications should be directed to Katy Radder, Project Manager, at (360) 685-2377 or via email at KatyRadder@cityofferndale.org.

The recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 525, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

2021 Summer Unclaimed Property Auction

Start off the Summer by shopping local! You will find items for auction at www.Govdeals.com. These are items that have been unclaimed or found property and left at the Police Department.

Make sure to pre-register in order to participate in the auction. Auction starts on Friday, August 6th! You will find hand tools, Apple products, Compressor, Jewelry, New Sketchers, Star Wars Memorabilia, Luggage, Musical Instruments and Digital cameras.

Click here to access a flyer with complete item descriptions and pictures.

Seeking Grant Applications for 2022 Tourism Activities

Do you have a good idea for some tourism-related activities? We are now accepting applications for our Hotel-Motel Grant Program!

This program uses funds collected when people stay at local hotels, motels or RV parks to help encourage additional tourism in Ferndale.

Funding from the program may be used, directly by local jurisdictions, or indirectly through a convention and visitors bureau or destination marketing organization, for the marketing and operations of special events and festivals and to support the operations and capital expenditures of tourism-related facilities owned by nonprofit organizations described under section 501(c)(3) and section 501(c)(6) of the internal revenue code of 1986, as amended.

The Hotel-Motel Grant Program is managed by the Deputy City Clerk, and recommendations on funding are made by the Lodging Tax Advisory Committee to the City Council, which has final say over allocation of funding.

DEADLINE IS JULY 26th, 2021. No exceptions. You can find the application here.

Please send all completed applications and any questions to Deputy City Clerk Sherry DeJong by email here.

Note – the application has been updated from previous years to reduce the paperwork burden, please read through the new requirements if you are a returning applicant.

City Hall Open to the Public Tuesday/Thursday 10AM-2PM

City Hall is reopening to the public! We will be open from 10:00AM-2:00PM on Tuesdays and Thursdays going forward, with the goal of being fully reopen for business hours by the end of June.

If you haven’t been fully vaccinated, please wear a face mask for your safety and the safety of our employees. Thank you!

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