Invitation to Bid for Thornton Street Overpass Project

INVITATION TO BID

FOR

THORNTON STREET OVERPASS PROJECT

City Project No. ST1998-03 

NOTICE IS HEREBY GIVEN by CITY OF FERNDALE that sealed bid proposals will be received by the City of Ferndale at Ferndale City Hall, 2095 Main Street, Ferndale, Washington, 98248, (360) 384-4006, until November 21, 2019 at 2:00 p.m., and will then and there be opened and publicly read for the Thornton Street Overpass Project. 

PROJECT DESCRIPTION: This contract provides for the construction of a roadway and bridge over the BNSF Railroad Tracks.  Project limits are from the vicinity of the Thornton/Malloy intersection, then easterly and southerly to the north leg of the 2nd Avenue Roundabout.  Work will include a preload settlement period, trench excavation; utility work, construction of a bridge; and other work in accordance with the Contract Plans, Special Provisions, the Standard Specifications, including the amendments thereto, and Standard Plans.

Bid Guaranty

All bid proposals shall be accompanied by a bid proposal deposit in cash, certified check, cashier’s check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal.  Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond and payment bond both in an amount of 100 percent (100%) of the contract price within the time stated in the specifications, the bid proposal deposit shall be forfeited to the City of Ferndale.  All bidders and subcontractors shall have a contractor’s license to work in the State of Washington and a City of Ferndale Business License before starting work. All work performed on this project will be subject to prevailing state wage rates.

Project Documents 

Maps, plans, and specifications may be obtained from the Ferndale Public Works Department, located at Ferndale City Hall upon payment in the amount of $50 for specifications and plan sets.  Informational copies of maps, plans and specifications are on file for inspection at 2095 Main Street, Ferndale, Washington 98248.  An electronic version of the project plans and specifications are available for download on the City of Ferndale website at www.cityofferndale.org/thorntonoverpass. If you download the bid documents, you are required to contact the City via email at public-works@cityofferndale.org to be added to the planholders’ list.

Questions regarding the information contained within the Project Documents shall be directed to Reichhardt & Ebe Engineering, Inc. at (360) 354-3687, attention Luis Ponce, P.E. and/or Aric Smathers, P.E.

Pre-Bid Conference

Bidders, prior to submittal of a bid, may attend a pre-bid conference with the Project Engineer.  The meeting will start on November 7, 2019 at 1 p.m. at the Ferndale City Hall, 2095 Main Street, Ferndale, Washington 98248.  A jobsite visit may follow upon request.

The City of Ferndale in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

The City of Ferndale is an Equal Opportunity and Affirmative Action Employer.  Minority and Women-Owned firms are encouraged to submit bids.

Susan Duncan

City Clerk – City of Ferndale

Published October 23rd and 30th, 2019

Ferndale Record Journal

Seattle Daily Journal of Commerce

Council Meeting Summary for Oct. 21st, 2019

Click here for Council Meeting Materials

 City Council Agenda Follow-Up October 21, 2019  
APPROVAL OF AGENDA Councilmember Hansen moved, and Councilmember Bersch seconded, to excuse Councilmember Olson. MOTION CARRIED 6-0. Councilmember Bersch moved, and Councilmember Taylor  seconded, to approve the agenda as presented. MOTION CARRIED 6-0. APPROVED
PUBLIC COMMENT INFO ONLY
CONSENT AGENDA Councilmember Hansen moved, and Councilmember Bishop seconded, to approve the consent agenda. MOTION CARRIED 6-0.    APPROVED
PROCLAMATION: Mental Health Awareness Month   INFO ONLY  
PRESENTATION: Brian Enslow, City Lobbyist City Lobbyist Brian Enslow presented a preview of the 2020 legislative session.     INFO ONLY
CAPITAL PROJECTS UPDATE Public Works Project Manager Katy Radder presented an update on the following capital projects:   Ferndale Terrace – Currently in the design phase and determining the road alignmentNordic to Scout Water Line – Design review is 90% completePump Station #19 Decommissioning – Easement documents have been signed and the project is moving forward with the design phaseThornton Road- Vista to Malloy – Statements of Qualifications have been submitted and are currently under reviewThornton Road Overpass – The project will go out to bid this week with an anticipated bid opening date of November 21               INFO ONLY
DISCUSSION: LaBounty Signs The City was approached by Whatcom County resident Debbie LaBounty with a request to remove and replace several signs to reflect the capitalization of her family’s name; Ms. LaBounty indicated that her family believes the road was originally named after her grandparents. The signs are located at the intersections of Smith and Nordic, Slater and Seahawk, and east and westbound Main Street intersections. Replacement of the signs utilizing the capitalization preferred by the LaBounty family would require that all six signs be replaced. The current draft of the 2020 budget does not have funding identified for replacement of these signs. At the Public Works & Utilities Committee meeting on October 16, committee members forwarded this item to the full Council for further discussion, with a recommendation of approval of up to $2,000 in the 2020 budget to replace the signs. Councilmember Jensen moved, and Councilmember Bersch seconded, to approve the agenda bill. MOTION CARRIED 6-0.                 APPROVED
RESOLUTION: Affordable Housing In 2019 the Washington State Legislature, through SHB 1406, established a process through which the local governing body of a city or county could collect sales tax for the purpose of funding affordable housing-related projects. SHB 1406 does not increase sales tax rates; rather, it reduces the amount of sales tax collected by Washington State and returns it to the local jurisdiction(s) for these specific purposes. It appears that a significant majority of local jurisdictions will take advantage of this new process. This program is expected to have a ten-year duration.   Whatcom County, Bellingham, and the small cities have discussed the fact that Whatcom County currently acts as the regional distributor of shared funds, in a variety of capacities. As a result, the County has existing processes, procedures, and seated bodies that may be able to reduce overhead as compared to collection and disbursement by individual cities, and may be able to consolidate revenues in a manner that has a more-meaningful regional impact. This regional approach would provide the ability for the funds to be used in a manner that is most effective, and may provide the ability to concentrate regional funding either on an ongoing basis or on a project-by-project basis to create meaningful assistance.   It is estimated that Ferndale’s share of the total taxable revenues, based on 2018 taxable sales, would be approximately $36,500 per year. In total, if all jurisdictions participate together and consolidate, the County would collect and disburse approximately $660,000 per year.   The Whatcom County Council is prepared to act on the proposed tax but cannot take action until all participating jurisdictions have first agreed not to impose the tax themselves. The resolution that was presented to Council on September 16 has been modified slightly to include new “whereas” statements addressing the composition of the advisory committee, and describing the City’s expectations for the equitable distribution of the affordable housing taxes amongst the small cities, particularly Ferndale. Councilmember Jensen moved, and Councilmember Hansen seconded, to approve the agenda bill. MOTION CARRIED 6-0.                         APPROVED
MAYOR REPORTS/COMMENTS Information only. COUNCIL REPORTS/COMMENTS Information only. DEPARTMENT REPORTS Information only.       INFO ONLY
ADJOURNMENT The meeting was adjourned at 7:07 p.m.  

City Boards and Commissions Seek Volunteers

The City has a number of Boards and Commissions that work to advise the council on a broad array of subjects. These are volunteer positions but absolutely essential to providing quality input to the city decision making process.

To apply for one of these positions, please fill out this application and email it to City Clerk Susan Duncan at susanduncan@cityofferndale.org. Click the links below to learn more about each board or commission.

Here are the positions currently seeking volunteers:

Special Meeting Notice – 2020 Budget Workshop

Notice is hereby given that the Ferndale City Council will hold a special meeting for the purpose of discussing the 2020 budget.  The meeting will take place on October 16, 2019 at the City Hall Main Conference Room, located at 2095 Main Street, beginning at 11:00 a.m. This is an Open Public Meeting as outlined by the Open Public Meetings Act, and members of the public are invited to attend and observe.

Public Hearing Notice – 2020 Property Tax

Notice is hereby given that the Ferndale City Council will hold a Public Hearing on Monday, November 4th regarding the property tax levy for 2020.

The hearing will be held at the City Hall Annex Building/Council Chambers, located at 5694 Second Avenue, beginning at 6:00 p.m.  Any taxpayers may appear thereat and be heard for or against any part of the ordinance. Documents may be viewed at www.cityofferndale.org.

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