Pioneer Pavilion

Private Event

• Monday through Thursday: 4 hours or less: $400, plus $1000 Deposit
• Monday through Thursday: All Day Event: $900, plus $1000 Deposit
• Friday, Saturday, Sunday: 4 hours or less: $500, plus $1000 Deposit
• Friday, Saturday, Sunday: All Day Event: $1000, plus $1000 Deposit

Community Event

• Monday through Thursday: 4 hours or less: $200, plus $500 Deposit
• Monday through Thursday: All Day Event: $750, plus $1000 Deposit
• Friday, Saturday, Sunday: 4 hours or less: $300, plus $500 Deposit
• Friday, Saturday, Sunday: All Day Event: $850, plus $1000 Deposit

Non-Profit*

• Monday through Thursday: 4 hours or less: $100, plus $500 Deposit

• Monday through Thursday: All Day Event: $250, plus $500 Deposit
• Friday, Saturday, Sunday: 4 hours or less: $200, plus $500 Deposit
• Friday, Saturday, Sunday: All Day Event: $350, plus $500 Deposit

*Non-Profit as defined by the IRS and in original name. Proof of non-profit status must be provided with the application submittal.

Hourly Rate

Monday through Thursday, 2 hours or less: $75 per hour, plus $200 Deposit.

Monthly Rate (For Non-Profit Small Youth Organization)

This rate is Intended for non-profit small youth organization rental. If large rental is scheduled, groups may need to move dates addressed on an individual basis. Monday through Thursday, 2 hours or less: 

• $50 per Month at 1 time per week plus $200 deposit
• $100 per Month at 2 times per week plus $200 deposit

Other Fees

Alcohol Service Deposit

$500 alcohol service deposit (refundable) required when alcohol is present.

Damage and Cleaning Deposit

All deposits are partially refundable, less the non-refundable cleaning fee if the facility is returned to its original condition.

Early Entry

Early entry to the facility for set up will require an additional Half Day rental at the appropriate rate. This will only be allowed if there are no other rentals previously scheduled for the prior day.

Non-Refundable Cleaning Fee

Full day or half day rental cleaning fee is $150, hourly cleaning fee is $50 (this will be retained from the deposit).

Cancellation Fee

Cancellations less than 60 days from the event will result in forfeiture of the 25% deposit to hold the facility. Less than 30 days will result in a forfeiture of 50% of the rental fee.

RENTAL HOURS OF OPERATION

Rental hours are from 6:00 AM to 12:00 AM. All amplified sound including music, live band, DJ or speaking voice and announcements must be off by 10:00 PM. (absolutely no exception). Clean up and putting away tables and chairs must be completed; all decorations and materials must be removed and you must be out of the facility no later than 1:00 AM.

RESERVING PAVILION

A 25% deposit of the rental fee is due to reserve the facility prior to 30 days from the event. Payment in full, including the damage and alcohol deposit is due at the time of booking, if the reservation is less than 30 days from the event. A Reservation Deposit is not an actual contract for rental approval but a “hold the date.” The application must be approved by the city prior to the event. The Facility Rental Manager will notify the renter if there are any questions or concerns. The remaining rental fee must be paid no later than 30 days before the date of the Event. Any event not paid in full by that date will be deemed cancelled by the city and will not be permitted to occur. All deposit refunds will be forfeited.

RESERVATION & SECURITY DEPOSITS

All reservations for functions are made upon and subject to the rules and regulations of the City of Ferndale and are subject to the terms and conditions described herein. It shall be the sole responsibility of the Renter to completely inform their agents, employees, vendors/contractors, and guests concerning their obligations under the Agreement. Renter may have access to the Pioneer Pavilion Event Center general room, kitchen, the storage area for tables and chairs, the parking lot, and the restroom facilities on premises. The City of Ferndale reserves the right to refuse any and all applications. Upon signing the Application, Renter shall pay the City of Ferndale the appropriate fees as stated above. The Security and Alcohol Deposits are for the purpose of securing Renter’s obligations to return the Pioneer Pavilion Event Center in an undamaged and clean condition and to compensate the City, in whole or in part, for any additional charges owed under this agreement.

DAMAGE & CLEANING DEPOSIT

All damage and cleaning deposits are partially refundable, less the non-refundable cleaning fee if the facility is returned to its original condition.

NON-REFUNDABLE CLEANING FEE

Full Day or Half Day rental cleaning fee is $150, Hourly cleaning fee is $50 (this will be retained from the deposit).

ALCOHOL DEPOSIT

This refundable deposit is due for any event serving alcohol in addition to all other deposits and rental fees. This deposit will be refunded if the facility is returned to its original condition and there are no incidences reported to the City or Ferndale Police in or around the facility during the rental period, this includes the parking lot around the facility.

ALCOHOL SERVICE

Any party that is serving alcohol is required to obtain an alcohol permit from Washington State Liquor and Cannabis Board here: https://lcb.wa.gov/licensing/banquet-permits This permit will need to be submitted to the city 30 days prior to the event. An alcohol deposit of an additional $500 will be required and due to the city 30 days prior to the event. 

Any party with 150 or more patrons, serving alcohol will be required to hire a Mandatory Alcohol Server (MAST) certified server to be responsible for all alcohol services and will be required to hire third party security to be present for the duration of the event while alcohol is present Proof of this will need to be submitted to the city 30 days prior to the event.

SECURITY CAMERAS

Closed circuit video security cameras are located throughout the facility, inside and outside, to monitor and surveil City property for safety, security, and to aid law enforcement.

INSURANCE

Renter agrees to obtain and maintain throughout the term of the event, at Renter’s sole cost and expense, Liability Insurance. Such insurance must provide limits of not less than$1,000,000 for each occurrence. The insurer must be acceptable to the city and must be licensed to do business in the State of Washington. Any deductible or self-insured retention must be disclosed and is subject to approval by the City. The City shall be named as an “Additional Insured” and Renter shall provide with the signed Agreement, copies of the insurance “Certificate of Evidence of Insurance” showing the City as Additional Insured, and shall not be allowed to be canceled, materially changed or allowed to expire before Event date(s) or termination of this contract.

To obtain event insurance please to https://app.gatherguard.com